Q: Is there a legal requirement to keep documentation of health and safety records in hard-copy format or can all documents be scanned and filed? Documents would also include those signed by an employee.

A: Your health and safety records may be scanned and filed, provided they remain:

• secured in a secure system;
• easily accessible, including being able to easily provide hard copies upon request;
• legible;
• identifiable; and
• traceable to the activity, product or service involved.

Please note: The answer is correct at the time of publishing. Be aware that laws may change over time. Refer to Record and document management for current advice.